Privacy Policy

Last updated: May 2026

Minda Financial Services ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our services.

1. Information We Collect

We collect information in the following ways:

Contact Information: Name, email address, phone number, and business details when you fill out our contact form or book a consultation
Financial Information: Bank statements, invoices, transaction records, and other financial data you provide to us for service delivery
Website Usage Data: Information about how you interact with our website, including pages visited, time spent, and referral sources (via Google Analytics)
Cookies: We use cookies to improve your browsing experience

2. How We Use Your Information

We use the information we collect for the following purposes:

To provide, maintain, and improve our financial management services
To process your service requests and respond to inquiries
To send administrative information and service updates
To comply with legal and regulatory obligations (Revenue Commissioners, GDPR, etc.)
To analyze website usage and improve user experience
To prevent fraud and ensure security

3. Legal Basis for Processing

We process your personal data under the following legal bases:

Contractual necessity: To provide the financial services you've requested
Legal obligation: To comply with Irish tax law and Revenue Commissioners requirements
Legitimate interests: To improve our services and website experience
Consent: For marketing communications (you can opt-out anytime)

4. Data Security

We take data security seriously and implement appropriate technical and organisational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.

5. Sharing Your Information

We do not sell, trade, or rent your personal information to third parties. We may share your information only:

With your accountant or tax advisor (with your consent)
With Revenue Commissioners as required by Irish law
With service providers who assist us (e.g., payment processors, hosting providers) under strict confidentiality agreements
When legally required by law enforcement or regulatory authorities

6. Data Retention

We retain your personal data for as long as necessary to provide our services and comply with legal obligations. Generally:

Client financial records: Retained for 6 years (Irish tax requirement)
Contact information: Retained while you are a client, plus 3 years after service ends
Website analytics: Retained for 26 months

7. Your Rights Under GDPR

You have the following rights regarding your personal data:

Right to access: Request a copy of your personal data
Right to rectification: Correct inaccurate data
Right to erasure: Request deletion of your data (subject to legal obligations)
Right to restrict processing: Limit how we use your data
Right to data portability: Receive your data in a portable format
Right to object: Object to processing for marketing or other purposes

To exercise any of these rights, contact us at avichalminda@gmail.com

8. Google Analytics

We use Google Analytics to understand how visitors use our website. Google Analytics may collect information such as your IP address, browser type, pages visited, and time spent on site. This data is anonymized and used only to improve our website. Google has its own privacy policy, which you can review at google.com/privacy.

9. Third-Party Links

Our website may contain links to third-party websites, including Calendly for booking consultations. We are not responsible for the privacy practices of these external sites. Please review their privacy policies before providing any personal information.

10. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any significant changes by updating the "Last updated" date and posting the revised policy on our website.

11. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us:

Minda Financial Services
Avichal Minda
Email: avichalminda@gmail.com
Ireland

Data Protection Authority:
If you have concerns about our data practices, you can file a complaint with the Data Protection Commission (DPC)

This Privacy Policy is effective as of May 2026 and complies with the General Data Protection Regulation (GDPR) and Irish Data Protection legislation.